Privacy Policy

Privacy Policy

Last Updated: June 19, 2018

Dokkit Ltd. are committed to protecting the privacy of individuals who visit the Company’s Web sites (“Visitors”), individuals who register to use the Services as defined below (“Customers”), and individuals who register to attend the Company’s corporate events (“Attendees”). This Privacy Policy describes Dokkit’s privacy practices in relation to the use of the Company’s Web sites and the related applications and services offered by Dokkit (collectively, the “Services”).

This Privacy Policy explains our practices regarding the collection, use and disclosure of information that we receive when you use Dokkit, as well as your choices regarding use, access and correction of your personal information.

  1. Web sites covered

This Privacy Policy covers the information practices of Web sites that link to this Privacy Statement, including the website and platform available at https://www.dokkit.co.uk (collectively referred to as “Dokkit Web sites” or “the Company’s Web sites”).

Dokkit’s Web sites may contain links to other Web sites. The information practices or the content of such other Web sites is governed by the privacy statements of such other Web sites. The Company encourages you to review the privacy statements of other Web sites to understand their information practices.

  1. Information collected

When expressing an interest in obtaining additional information about the Services, or registering to use the Web sites or other services, or registering for an event, Dokkit requires you to provide the Company with personal contact information, such as name, company name, address, phone number, post code and email address (“Required Contact Information”). When purchasing the Services or registering for an event, Dokkit may also require you to provide the Company with financial qualification and billing information, such as billing name and address, credit card number, and the number of employees within the organisation that will be using the Services (“Billing Information”). Dokkit may also ask you to provide additional information, such as company annual revenues, number of employees, industry or to enhance information on a user profile, gender (“Optional Information”). When Visitors apply for a job with the Company, Dokkit may also require you to submit additional personal information as well as a resume or curriculum vitae (“Applicant Information”). If you choose to create a Dokkit account via a third-party service, you may have to provide us with information such as your username or email for your account with the third party so that your identity can be authenticated and when the authentication is complete, we’ll be able to access certain information based on your permissions from the third-party service (“Authentication Information”). Through our “import contacts” feature option, we may also collect information such as the name, company name, address, phone number or email address of contacts that you choose to share with us (“Import Information”). Our servers automatically record information about how a person uses Dokkit, including Internet Protocol (“IP”) addresses, browser types, operating systems, pages or features of Dokkit that were used and time spent on them, date/time stamp, search terms, in some cases we collect and store information about where you are located, such as by converting your IP address into a rough geolocation, and other statistics (“Information about Use of Dokkit”). Required Contact Information, Billing Information,Applicant Information, Optional Information, Authentication Information, Import Information, Information about Use of Dokkit, and any other information you submit to Dokkit or through the Services are referred to collectively as “Data.”

As you navigate the Company’s Web sites, Dokkit may also collect information through the use of commonly-used information-gathering tools, such as cookies and Web beacons (“Web Site Navigational Information”). Web Site Navigational Information includes standard information from your Web browser (such as browser type and browser language), your IP address, and the actions you take on the Company’s Web sites (such as the Web pages viewed and the links clicked). For additional information about the collection of Web Site Navigational Information by Dokkit and others, please see Section entitled “Web Site Navigational Information” below.

  1. Use of information collected

The Company uses Data about Dokkit Customers to perform the services requested. For example, if you fill out a “Contact Me” Web form, the Company will use the information provided to contact you about your interest in the Services.

Dokkit uses Billing Information to check the financial qualifications and collect payment from prospective and current Customers and Attendees.

Dokkit uses Web Site Navigational Information to operate and improve the Company’s Web sites or Services. The Company may also use Web Site Navigational Information alone or in combination with Data about Dokkit Customers and Data about Dokkit Attendees to provide personalised information about the Company. For additional information about the use of Web Site Navigational Information, please see Section entitled “Web Site Navigational Information” below.

Dokkit uses Applicant Information, Import Information, and Authentication Information for the limited reason for which it is provided to Us, such as to find someone you know using Dokkit or to add someone to your site.

Dokkit uses Information about Use of Dokkit (and may engage third parties to analyse)to customise and improve Dokkit. We also use IP addresses to generate aggregate, non-identifying information about how Dokkit is used, and if such IP address is converted into a rough geolocation, we may use such location information to improve and personalise Dokkit.

  1. Web Site Navigational Information, Cookies, Web Beacons and IP Addresses

Dokkit uses commonly-used information-gathering tools, such as cookies, Web beacons, or similar technologies, to collect information from your computer or mobile device as you navigate the Company’s Web sites (“Web Site Navigational Information”). This section describes the types of Web Site Navigational Information used on the Company’s Web sites and how this information may be used.

COOKIES

Dokkit.com uses cookies to make interactions with the Company’s Web sites easy and meaningful. When you visit one of the Company’s Web sites, our servers send a cookie to your computer. Standing alone, cookies do not personally identify you; they merely recognise your Web browser. Unless you choose to identify yourself to us, either by responding to a promotional offer, opening an account, or filling out a Web form (such as a “Contact Me” or a “30 Day Free Trial” Web form), you remain anonymous to the Company.

Dokkit.com uses cookies that are session—based and persistent—based. Session cookies exist only during one session. They disappear from your computer when you close your browser software or turn off your computer. Persistent cookies remain on your computer after you close your browser or turn off your computer. Please note that if you disable your Web browser’s ability to accept cookies, you will be able to navigate the Company’s Web sites, but you will not be able to successfully use the Services.

The following sets out how dokkit.co.uk uses different categories of cookies and your options for managing cookies’ settings:

Type of Cookies

Description

Managing Settings

Required cookies

Required cookies enable you to navigate the Company’s Web sites and use its features, such as accessing secure areas of the Web sites and using Dokkit Services.
If you have chosen to identify yourself to Dokkit, the Company uses cookies containing encrypted information to allow the Company to uniquely identify you. Each time you log into the Services, a cookie containing an encrypted, unique identifier that is tied to your account is placed on your browser. These cookies allow the Company to uniquely identify you when you are logged into the Services and to process your online transactions and requests.

Because required cookies are essential to operate the Company’s Web sites and the Services, there is no option to opt out of these cookies.

Performance cookies

These cookies collect information about how Visitors use our Web site, including which pages visitors go to most often and if they receive error messages from certain pages. These cookies do not collect information that individually identifies a Visitor. All information these cookies collect is aggregated and anonymous. It is only used to improve how the Company’s Web site functions and performs.
From time—to—time, Dokkit engages third parties to track and analyse usage and volume statistical information from individuals who visit the Company’s Web sites. Dokkit may also utilise Flash cookies for these purposes.

To learn how to opt out of performance cookies using your browser settings click here
To learn how to manage privacy and storage settings for Flash cookies click here.

Functionality cookies

Functionality cookies allow the Company’s Web sites to remember information you have entered or choices you make (such as your username, language, or your region) and provide enhanced, more personal features. These cookies also enable you to optimise your use of Dokkit’s Services after logging in. These cookies can also be used to remember changes you have made to text size, fonts and other parts of web pages that you can customise. Dokkit uses local shared objects, also known as Flash cookies, to store your preferences or display content based upon what you view on Company Web sites to personalise your visit.

To learn how to opt out of functionality cookies using your browser settings click here. Note that opting out may impact the functionality you receive when visiting Company Web sites. 
To learn how to manage privacy and storage settings for Flash cookies click here.

Targeting or Advertising cookies

From time—to—time, Dokkit engages third parties to track and analyse usage and volume statistical information from individuals who visit the Company’s Web sites. Dokkit sometimes uses cookies delivered by third parties to track the performance of Company advertisements. For example, these cookies remember which browsers have visited the Company’s Web sites. The information provided to third parties does not include personal information, but this information may be re—associated with personal information after the Company receives it.
Dokkit also contracts with third—party advertising networks that collect IP addresses and other information from Web beacons (see below) on the Company’s Web sites, from emails, and on third—party Web sites. Ad networks follow your online activities over time and across different sites or other online services by collecting Web Site Navigational Information through automated means, including through the use of cookies. These technologies may recognise you across the different devices you use, such as a desktop or laptop computer, smartphone or tablet. Third parties use this information to provide advertisements about products and services tailored to your interests. You may see these advertisements on other Web sites or mobile applications on any of your devices. This process also helps us manage and track the effectiveness of our marketing efforts. Third parties, with whom the Company partners to provide certain features on Company Web sites or to display advertising based upon your Web browsing activity, use Flash cookies to collect and store information. Flash cookies are different from browser cookies because of the amount of, type of, and how data is stored.

To learn more about these and other advertising networks and their opt out instructions, click here and here
To learn how to manage privacy and storage settings for Flash cookies click here.

WEB BEACONS

Dokkit uses Web beacons alone or in conjunction with cookies to compile information about Customers and Visitors’ usage of the Company’s Web sites and interaction with emails from the Company. Web beacons are clear electronic images that can recognise certain types of information on your computer, such as cookies, when you viewed a particular Web site tied to the Web beacon, and a description of a Web site tied to the Web beacon. For example, Dokkit may place Web beacons in marketing emails that notify the Company when you click on a link in the email that directs you to one of the Company’s Web sites. Dokkit uses Web beacons to operate and improve the Company’s Web sites and email communications.

The Services may be used by our Customers to collect certain information about individuals and their online activities, such as interactions with a Customer’s online content and electronic communications. Our Services use cookies and other tracking technologies to allow our Customers to understand how you interact with their content and electronic communications. Customers are responsible for complying with any legal requirements in using any tracking technologies made available through the Services, including complying with any notice and consent requirements, informing individuals on how to opt-out from certain technologies, and disclosing the use of such technologies in their respective privacy statements.

IP ADDRESSES

When you visit the Company’s Web sites, the Company collects your Internet Protocol (“IP”) addresses to track and aggregate non-personal information. For example, Dokkit uses IP addresses to monitor the regions from which Customers and Visitors navigate the Company’s Web sites. Dokkit also collects IP addresses from Customers when they log into the Services as part of the Company’s “Identity Confirmation” and “IP Range Restrictions” security features. Dokkit.com also collects IP addresses from Customers when they log into the Services as part of the Company’s “Identity Confirmation” and “IP Range Restrictions” security features.

SOCIAL MEDIA FEATURES

The Company’s Web sites may use social media features, such as the Facebook ‘like’ button (“Social Media Features”). These features may collect your IP address and which page you are visiting on the Company’s Web site, and may set a cookie to enable the feature to function properly. You may be given the option by such Social Media Features to post information about your activities on the Company’s Web site to a profile page of yours that is provided by a third party Social Media network in order to share with others within your network. Social Media Features are either hosted by a third party or hosted directly on the Company’s Web site. Your interactions with these features are governed by the privacy policy of the company providing the relevant Social Media Features.

DO NOT TRACK

Currently, various browsers — including Internet Explorer, Firefox, and Safari — offer a “do not track” or “DNT” option that relies on a technology known as a DNT header, which sends a signal to Web sites’ visited by the user about the user’s browser DNT preference setting. Dokkit does not currently commit to responding to browsers’ DNT signals with respect to the Company’s Web sites, in part, because no common industry standard for DNT has been adopted by industry groups, technology companies or regulators, including no consistent standard of interpreting user intent. Dokkit takes privacy and meaningful choice seriously and will make efforts to continue to monitor developments around DNT browser technology and the implementation of a standard.

  1. PUBLIC FORUMS, REFER A FRIEND, AND CUSTOMER TESTIMONIALS

Dokkit may provide bulletin boards, blogs, or chat rooms on the Company’s Web sites. Any personal information you choose to submit in such a forum may be read, collected, or used by others who visit these forums, and may be used to send you unsolicited messages. Dokkit is not responsible for the personal information you choose to submit in these forums.

Customers and Visitors may elect to use the Company’s referral program to inform friends about the Company’s Web sites. When using the referral program, the Company requests the friend’s name and email address. Dokkit will automatically send the friend a one–time email inviting him or her to visit the Company’s Web sites. Dokkit does not store this information.

Dokkit posts a list of Customers and testimonials on the Company’s Web sites that contain information such as Customer names and titles. Dokkit obtains the consent of each Customer prior to posting any information on such a list or posting testimonials.

  1. Sharing of information collected

Service Providers
Dokkit may share Data about Dokkit Visitors, Customers and Attendees with the Company’s contracted service providers so that these service providers can provide services on our behalf. Without limiting the foregoing, Dokkit may also share Data about Dokkit Visitors, Customers and Attendees with the Company’s service providers to ensure the quality of information provided, and with third–party social networking and media Web sites, such as Facebook, for marketing and advertising on those Web sites. Unless described in this Privacy Statement, Dokkit does not share, sell, rent, or trade any information with third parties for their promotional purposes. A service provider providing services on our behalf is authorised to use your personal information only as necessary to provide these services to us.

DOKKIT.COM AFFILIATES

The Company may share Data about Dokkit Customers with other companies in order to work with them, including affiliates of the Dokkit corporate group. For example, the Company may need to share Data about Dokkit Customers for customer relationship management, technical operations, marketing and account management purposes.

BUSINESS PARTNERS

From time to time, Dokkit may partner with other companies to jointly offer products or services, such as our AppExchange partners. If you download, purchase or specifically express interest in a jointly–offered product or service from or through Dokkit, the Company may share Data about Dokkit Customers collected in connection with your download, purchase or expression of interest with our partner(s). Dokkit does not control our business partners’ use of the Data about Dokkit Customers we collect, and their use of the information will be in accordance with their own privacy policies. If you do not wish for your information to be shared in this manner, you may opt not to download, purchase or specifically express interest in a jointly offered product or service.

THIRD PARTIES

Section 4 of this Privacy Statement, Web Site Navigational Information, specifically addresses the information we or third parties collect through cookies and web beacons, and how you can control cookies through your Web browsers.

BILLING

Dokkit uses a third-party service provider to manage credit card processing. This service provider is not permitted to store, retain, or use Billing Information except for the sole purpose of credit card processing on the Company’s behalf. Any billing service provider providing services on our behalf is authorised to use your personal information only as necessary to provide these services to us.

COMPELLED DISCLOSURE

Dokkit reserves the right to use or disclose information provided if required by law or if the Company reasonably believes that use or disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order, or legal process.

YOUR REQUEST

If you expressly ask us to do so, or give us your prior consent to do so, we may disclose  information provided to a third party.

AGGREGATE AND ANONYMOUS INFORMATION

We may share aggregated, non-identifying information with third parties for industry analysis, demographic profiling and other similar purposes.

  1. International transfer of information collected

The Company primarily stores Data about Dokkit Customers in the United Kingdom. To facilitate Dokkit’s global operations, the Company may transfer and access such information from around the world, including from other countries in which the Company has operations. This Privacy Policy shall apply even if Dokkit transfers Data about Dokkit Customers.

  1. Communications preferences

Dokkit offers Visitors and Customers who provide contact information a means to choose how the Company uses the information provided. You may update your email preferences by using the “Unsubscribe” link found in emails we send to you, by accessing your account profile on our website, or by contacting us as described below.

  1. Correcting and updating your information

You may access, correct or request deletion of Data We have about You by logging into your account. You may also request cancellation of your account by contacting us here. We’ll take steps to delete your information within a reasonable timeframe, but some information may remain in archived/backup copies for our records or as otherwise required by law.

If personal information pertaining to you as an individual has been submitted to us by a Dokkit Customer and you wish to exercise any rights you may have to access, correct, amend, or delete such data, please inquire with our Customer directly. Because Dokkit personnel have limited ability to access data our Customers submit to our services, if you wish to make your request directly to Dokkit, please contact us here and provide the name of the Dokkit Customer who submitted your data to our services. We will refer your request to that Customer, and will support them as needed in responding to your request within a reasonable timeframe.

  1. Customer Data

Dokkit’s Customers may electronically submit data or information to the Services for hosting and processing purposes (“Customer Data”). Dokkit handles Customer Data in accordance with a Service’s terms of service or a subscription agreement in place between Dokkit and our Customers, which exclusively govern the Company’s treatment of Customer Data and supersede this Privacy Policy in case of conflict, or as required by law. In general, Dokkit may access Customer Data only for the purpose of providing the Services, preventing or addressing service or technical problems, or as may be required by law. Additional information about the Company’s privacy and security practices with respect to Customer Data is available here.

  1. Security

Dokkit uses robust security measures to protect Data about Dokkit Customers. Because the Company uses the Services to maintain Data about Dokkit Customers, this information, which is stored in the Services, is. We may retain Data for as long as your account is active or as needed to provide you services, comply with our legal obligations, resolve disputes and enforce our agreements.

  1. Mobile applications

Without limiting the generality of this Privacy Statement, in addition to information gathered through its Web sites or submitted to its Services, Dokkit may obtain information through applications (“Mobile Applications”) that Customers or their authorised individuals (“Users”) download to, and run on, their mobile devices (“Devices”). Mobile Applications provided by Dokkit may obtain information from, or access data stored on, Users’ Devices to provide services related to the relevant Mobile Application. For example, a Mobile Application may: access a camera on a User’s Device to enable the User to upload photographs to the Services; access the call history on a User’s Device to enable the User to upload that information to the Services; access calendar information on a User’s Device to enable the User to match meeting attendees with contacts submitted by the User to the Services; access the geographic location of a User’s Device to enable the User to identify contacts submitted by the User the Services who are nearby; or access contact information on a User’s Device to enable the User to sync contact information between the information that is stored on the User’s Device and the information that is submitted to the Services. Information obtained to provide Mobile Application services may include information obtained in preparation for anticipated updates to those services. Mobile Applications may transmit information to and from Devices to provide the Mobile Application services.

Mobile Applications may provide Dokkit with information related to Users’ use of the Mobile Application services, information regarding Users’ computer systems, and information regarding Users’ interaction with Mobile Applications, which Dokkit may use to provide and improve the Mobile Application services. For example, all actions taken in a Mobile Application may be logged, along with associated information (such as the time of day when each action was taken). Dokkit may also share anonymous data about these actions with third party providers of analytics services. In addition, if a User downloads a Dokkit Mobile Application after clicking on a third-party mobile advertisement for the Mobile Application or for Dokkit, the third-party advertiser may provide Dokkit with certain information, such as the User’s Device identification information, which Dokkit may use to track the performance of its advertising campaigns.

Customers may configure Dokkit Mobile Application services, and the information accessed or obtained by the Mobile Application on a User’s Device may be affected by the Customer’s configuration. In addition, if a Customer downloads and/or purchases more than one Service from Dokkit and its affiliates, a Mobile Application may be designed to interoperate with those Services; for instance, to provide a User with access to information from any or all of those Services or to provide information from a User’s Device to any or all of those Services. Information accessed or obtained by the Mobile Application on a User’s Device may be accessible to the Customer and its organisation, depending on the intended functionality of the Mobile Application. In addition to Mobile Applications offered by Dokkit, the Company may offer platforms for the creation of third-party Mobile Applications. Third parties may obtain information from, or access data stored on, Users’ Devices to provide services associated with any third-party Mobile Applications that Users download, install, use, or otherwise interact with over a Dokkit platform. Dokkit’s Mobile Applications may also contain links or integrations to other Mobile Applications provided by third parties. Third parties’ use of information collected through third-party Mobile Applications is governed by the privacy statements of such third parties. The Company encourages you to review the privacy statements of third-party providers of Mobile Applications to understand their information practices.

Notices and contractual terms related to a particular Mobile Application may be found in the End User License Agreement or relevant terms of service for that application. The Company encourages you to review the End User License Agreement or relevant terms of service related to any Mobile Applications you download, install, use, or otherwise interact with to understand that Mobile Application’s information practices. The Mobile Application’s access to information through a User’s Device does not cause that information to be “Customer Data” under Dokkit’s Master Subscription Agreement with the Customer or under this Privacy Statement, except as follows: To the extent that a User uses a Mobile Application to submit electronic data and information to a Customer account on our Services pursuant to the Customer’s Master Subscription Agreement with Dokkit (or a similar agreement that governs the Customer’s subscription(s) to Dokkit’s Services), that information constitutes “Customer Data” as defined in such agreement, and the provisions of that agreement with respect to privacy and security of such data will apply.

  1. Changes to this Privacy Statement

Dokkit reserves the right to change this Privacy Statement. Dokkit will provide notification of the material changes to this Privacy Policy through the Company’s Web sites prior to the change taking effect.

  1. Contacting us

Questions regarding this Privacy Policy or the information practices of the Company’s Web sites should be directed to Dokkit Privacy by contacting us here.